Site Plan - Consider the layout of the proposed venue taking into account access and exits, playing areas and changing facilities, spectator areas, circulation routes, vehicle, toilets, catering; Be wary of field parking being reduced in very wet weather.
Emergency Plan – A formal plan of how you will deal with any emergency situation that may arise. This plan should be the result of hazard spotting and assessing the risks involved with the event. For example, assess your event for the of risk of fire; identify what hazards could cause a fire.
Liaison – if planning a large event discuss your plans with the police, fire brigade, ambulance and first aid providers.
Risk Assessment – You will need to provide and produce a copy upon request of an assessment of the above hazards and risks associated with your event and ways in which you intend to reduce the level of risk where found.
Tickets – Will you be selling tickets or controlling entry by some other method into an enclosed event space or is the event open. If open how will you control numbers?
Marketing / publicity - Who are you targeting and how will you attract them?
Stewards – Their main responsibility is crowd management. They are also there to assist police and other emergency services. Stewards should be readily identifiable, and provided in the ratio of at least one per 100 persons. They will need briefing/training.
First Aid – First aid cover should be provided in accordance with the HSE Event Safety Guide. St John Ambulance and the British Red Cross can advise
Toilets – The following tables should be used:
Female - 1 WC per 100
Male - 1WC for up to 100
Drinking Water – This should be available at first aid posts
Refuse, litter – The event co-ordinator is responsible for ensuring that provision for the collection and storage of refuse occurs including caterers throughout the event and afterwards.
Sign-posting – All emergency exits, toilets, drinking points, and first aid points should be clearly indicated
Access / Egress for Emergency Services – The routes should be identified by signs and kept clear at all times. When called in emergency the event co-ordinator shall give the correct park access point for the emergency vehicle or appropriate open space in the event of a helicopter.
Child Welfare – You need to consider in your plan how you will ensure child safety, not only of players but other young people attending.
Alcohol - Is alcohol going to be served? You need to define areas and access and apply for a TEN from your local Council, a minimum about a month ahead of the event.